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What is a party planner?
Planning a party can be overwhelming, if not downright daunting, especially if you’re expecting a large gathering. Enter the party planner, a professional who’ll take care of every bit of planning for your event.
Also called a party coordinator, a party planner is responsible for the management and coordination of all aspects of a party. Although party planners offer a wide range of services, most of them handle party planning duties that include:
No matter type and size of your party, you can count on a skilled and experienced party coordinator to make it successful. All Chicago party planners worth their salt have the right set of communication, time management, and organizational skills.
How much does a party planner cost?
You can expect to pay between $500 and $750 for party planning services in the US. That’s the national average cost of hiring a party planner, but what you’ll pay will depend on a number of cost factors. These include how complex your party is, the rate of the party planner, and more.
– How complex is your party?
The complexity of your party is one of the most significant cost factors when hiring a coordinator. The more complex, larger, and more elaborate your party, the higher the rate for hiring your Chicago party planners.
For an elaborate party, the planner will have to deal with more moving parts, manage more vendors, and more sources of stress, which leads to a higher cost of party planning services to you. Here are aspects that can make your party more complex:
As you can see, there are many elements at play and each one can add to the complexity of the party. Eventually, this will also factor into the cost equation.
For instance, a small, 15-child birthday party will cost you around $550 in party planning services. On the other hand, a large themed party of 150 adult guests and several outside vendors may set you back $6,500 in party planner fee.
Chicago party planners use different payment models. Some charge hourly rates, while others prefer a flat fee or commission. You may also come across party coordinates who charge a percentage of the total budget of the party.
Are there party planners in Chicago?
Yes, Chicago has a wide variety of party planners. The vast majority charge an hourly rate. You’ll also find percentage-based, commission-based, and flat fee-based Chicago party planners.
Why should you use a local party planner?
In general, hiring a party planner can take a lot of stress and guesswork out of party planning. They will take care of every little detail of your party. For example, a great Chicago party planner will help you with finding and booking the best venue.
More than that, the planner will help figure out seating, entertainment, food & drinks, and decorations, making your party a seamless, smooth, and unique event. They’re great at planning, coordination, and vendor management.
Remember, you don’t need a planner to do every bit of planning and execution. If you don’t have a big party budget, you can get a party planner to play consultant to polish your decoration and theme ideas, so you can do the rest yourself.
For a large party, for instance, you can hire a planner to deal with finding the venue, booking entertainment, and vendor management. This will free up your time and attention, so you can focus on day-of logistics, décor, and invitations.
Of course, there are plenty of other benefits that come with hiring a local Chicago party planner. These include:
Do party planners travel?
Having a professional, friendly, and experienced party planner on your side will take a lot of party planning responsibility off your plate. But do they travel?
Yes, many party planners do travel, but this depends on the person or company. This can be an hour car trip or even a flight if you are putting on a large party.
But for the reasons we listed above, local is nice.
What type of parties can a party planner plan?
Chicago party planners offer a wide variety of party planning services. They have a knack for throwing all kinds of parties, which include but not limited to:
In our list, we listed areas of expertise to give you a basic idea of their scope of work. No matter what type of event you’re planning, you can expect the planner to help you with almost every detail. They can help figure out the venue, food and drinks, décor, parking, setup & cleanup, entertainment, vendors, and day-of coordination. Don’t forget that you don’t have to hire a planner for everything – you can get as much or as little planning help as you want.
Can a party planner cope with unforeseen changes?
Party planners have seen it all and done it all. As such, if a situation is truly out of control and puts your event in jeopardy, Chicago party planners can handle obstacles well.
What are the qualifications needed to become a party planner?
Thankfully, you don’t have to spend hours researching these qualifications. For you, we made sure to include legitimate companies or people, with raving testimonials.